Privacy Policy

1. Introduction

Quantara Systems (trading as Caleb MS Group) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect your data when you visit calebms.com (the "Site").

This policy applies only to this Site. Our brands (Zyrepha and TechInKenya) have their own separate privacy policies that govern data collection and use on their respective platforms.

2. Information We Collect

As a showcase website, we collect minimal personal information. The data we may collect includes:

2.1 Contact Form Data

When you contact us through our inquiry forms or email, we may collect:

• Your name
• Email address
• Phone number (if provided)
• Message content and any other information you choose to share

2.2 Cookies and Theme Preferences

We use cookies to remember your theme preference (light or dark mode). These cookies are stored locally in your browser and do not contain personally identifiable information.

2.3 Analytics Data

We use Cloudflare Analytics to understand how visitors interact with our Site. This service collects anonymized data such as:

• Pages visited
• Time spent on the Site
• Browser type and version
• Device type and operating system
• General geographic location (country/city level)
• Referring website

This data is anonymized and does not personally identify individual visitors.

3. How We Use Your Information

We use the information we collect for the following purposes:

• Communication: To respond to your inquiries, provide support, and communicate with you about our organization and brands
• Site Improvement: To understand how visitors use our Site and improve user experience
• Preferences: To remember your theme selection for a better browsing experience

4. Data Retention

Communication Data: Information collected through contact forms or email correspondence is retained for up to 6 months from the date of the last communication between you and Caleb MS Group. After 6 consecutive months of inactivity on both sides, this data is permanently deleted from our systems.

Cookies: Theme preference cookies remain in your browser until you clear them manually or change your preference.

Analytics Data: Anonymized analytics data is retained according to Cloudflare's data retention policies.

5. How We Protect Your Information

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Sharing Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: With trusted third-party service providers (such as Cloudflare) who assist us in operating our Site, provided they agree to keep this information confidential
• Legal Requirements: When required by law, court order, or other legal process, or to protect our rights and safety

7. Third-Party Services

Cloudflare Analytics: We use Cloudflare Analytics to collect anonymized usage statistics. Cloudflare's privacy practices are governed by their own privacy policy, which you can review at cloudflare.com/privacypolicy.

This Site may contain links to third-party websites. We are not responsible for the privacy practices of these external sites and encourage you to review their privacy policies.

8. Your Rights

You have the right to:

• Access: Request access to the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal retention requirements)
• Objection: Object to the processing of your personal information
• Withdraw Consent: Withdraw consent for data processing where we rely on consent as the legal basis

To exercise any of these rights, please contact us at hello@calebms.com.

9. Children's Privacy

This Site is not intended for children under the age of 13. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child under 13, we will take steps to delete that information promptly.

10. International Data Transfers

Your information may be transferred to and maintained on servers located outside of Kenya. By using this Site, you consent to the transfer of your information to countries that may have different data protection laws than Kenya. We will ensure appropriate safeguards are in place to protect your information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically. Your continued use of the Site after changes are posted constitutes your acceptance of the updated policy.

12. Governing Law

This Privacy Policy is governed by the laws of the Republic of Kenya, including the Data Protection Act, 2019. Any disputes arising from this policy shall be subject to the exclusive jurisdiction of the courts in Nairobi, Kenya.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Quantara Systems (trading as Caleb MS Group)
Westlands, Nairobi, Kenya
General Inquiries: hello@calebms.com
Support: support@calebms.com